Easy Trip

What's New in Windows Easy Trip Version 3.4

CUSTOMER BONUS / REBATES

A new "Bonus Rebate" Tab has been added to the Customer Edit screen. For more information regarding what a Bonus / Rebate is, refer to the Questions and Answers found on page 5.

On the new Tab a question exists to add a Bonus/Rebate automatically, each time a new Reservation is made for that Customer. Additional information on the Bonus Rebate Tab must be provided to indicate the recipient and the method of payment, Percentage or Flat Fee.

RESERVATION - EVENT NAME

On the "Driver / Vehicle" Tab on the Reservation Edit screen a new field has been added, it is called Event Name. Data for this field can be entered from Options, Group Types. The purpose of this field is to provide a way to track or group together Reservations for a single event or a specific venue.

Examples of possible Event Names might be a concert, a wedding, sports game, or a corporation event. The Event Name will appear on the Reservation Explorer and Scheduler screens.

Manifest

The Manifest screen has been modified so users may select one of the following:

1.   One Bill-To Company
2.   Select Event Name
3.   Standard Manifest

If the "Event Name" Manifest is selected and an existing Event Name is selected, then only those Reservations for the specified Event will be displayed or printed.

The Event Name will appear on the screen and the printed Manifest Report regardless of which manifest is prepared.

Reservation Trip Sheets

The Reservation Trip Sheet screen has been modified and a two part Tab screen has been added. To specify all Trip Sheets for a single Event select the "Batch Print Reservation" Tab and then select an Event Name in the drop down box.

RESERVATION CHARGE SCREEN

A new option has been implemented to allow four of the Reservation Charge amounts to appear automatically on every new Reservation. The amounts can be modified on the Charge screen as needed. The Charge fields involved are as follows:

1.   Wait/Travel
2.   Stops
3.   Tolls/Bridges
4.   Parking

Set Up

To select which of these fields you want to use and define their monetary amounts, proceed to the Utilities option.

VEHICLE MODULE

License Permit

A new option has been added to trigger a 30-day warning before the License Permit will expire. This feature can be enabled or disabled for each individual vehicle. To turn the feature on, simply check the box on the "Licenses" Tab for the desired vehicle.

If the warning box is checked, a message will be displayed 30 days before the license expiration. The message will be shown each time Easy Trip is started. Adjusting the License "Expires On" date will turn the message off.

Lock Code

A new field has been added to the first Tab in the Edit Vehicle to track the door Lock Code.

Airport Permits

Easy Trip now has a Public Utilities Permit (PUC) and four other separate Permit fields. All five of these permits can be found on the new "Airport" Tab. The four new permit fields were designed to track the expiration of vehicle Airport permits.

GLOBAL SETTING

A new setting has been added that allows users to select if the default location for Reservation Trips, Sheets, Invoices, and Accounts Receivable reports should be the Printer or the Screen. The output location may be overridden as usual on the appropriate screens.

MANIFEST

Two options exist on the main Manifest screen, Printer or Screen. If the destination of Printer is selected users may now redirect the Manifest output to be Faxed. Users may also redirect the printed version back to the screen, to a file, or emailed.

EMAIL

The Email selection for PRINT has been modified to print the entire Email.

A new query has been added to the "Email User Password" screen. By default, once a user enters their password Easy Trip will remember it until they close the program. This means users will no longer be prompted continually to enter their password each time they send an email.

REPORTS 

New Reports have been added for a Full Customer Listing by Name, Customer Map Page by Account Type, Labels for Hotels, Unposted Reservations by Bill-To #, Cash Receipts for Voided Payments, and Active / In-Active Drivers and Vehicles.

( Page Modified on 01/21/04 )

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